Item

Source/cost

Notes

2 x car

Donation from car dealer.

• Not required to be the same but would help.
• Manual a preference.
• High mileage OK.
• Comfortable – 4 person per car.
• Space for tools/parts.
• A/c a must
• Get a service prior to delivery

Engine/gearbox/clutch

Parts – from dealer or supplier or sponsor.

• Replace belts.
• Replace filters K&N.
• Simple performance modifications?
• Reliability is the key.
• Do not want to have to completely rebuild.
• Check clutch

Entrance fee

ca. $2000 each –

• Need sponsorship – cash
• Could use different sponsor for each car.

Tires

ca. $100 each – need 2 sets ($800 - $1000)

• Have to purcahse from Tire-Rack .
• Will need additional sets for practice and testing.
• May be able to approach Dunlop, Goodyear or Yokahama for free ones

Brakes

Donation from pad supplier – I have contacts at the following: Porterfield, CarboTech, Hawk

• Need at least 3 sets per car
• 2x for event
• Need to test different types
• Need to replace all brake lines
• Need to check discs

Shocks/Springs

Donation

• Stiffer springs
• May not need to replace shocks.
• Lower car.
• Make front and rear suspension braces.

Wheels

Donation or re-condition

• Need to make sure straight
• Need to check for cracks
• Alloy better than steel

Tools

I have everything we will need

• Jacks
• Wrench, sockets
• Tire pressure gauges etc.

Radios

I have these

• Car to car
• Car to team (at track)
• Need to install aeriels  in the cars (I have these)

Helmets

$200 - $400 per

Can get discount or cost from ProAm

• Need to have for everyone who will race on track or autocross.
• Will need radio in each helmet.

Paint

Collision Plus or similar

• Suggest only if needed prior to the event.
• Rest done in decals

Decals

Fastsigns – I know one store that may give us free decals

• Rice Owl (with race helmet – similar to Football Team)
• Numbers
• Sponsors – provide their own decals.
• Get some art/graphics student to design patterns.

Sponsors

• First Community Bank
• Modulan (they do cable for campus – incl. A&M)
• ProAm

• $1500
• ? (expect $1500 - $2000)
• Will give us $100 for every $100 spent.

Suggest to each that they are sponsoring a specific part (entry fee, tires, fuel, food, etc.)

Oil and fluids

Need to contact major oil company in Houston. Get $x of free fluids. Need enough for 2 oil changes per car during event, and at least 3 per car prior to the event

• BP – they own Castrol
• Exxon/Mobil – Mobil 1 etc.

Gas (petrol)

Approx. $1000. Need to contact major oil company in Houston.

Suggest get a gas card and no bill at the end.

Spares

Donation or raise $ or on a use or return.

• Light bulbs
• Oil filters
• All belts
• All hoses
• Spark plugs
• Bushings

Video

Borrow equipment from Rice or donations

• In car and external
• Used for web site or local TV coverage each night.

Food

• Sponsorship – contact Landry’s or similar for vouchers.
• Alternative is via other colleges or car clubs.

4 people per car, 6 days, 3 meals a day.

Support

Depending on the make of car(s) join the appropriate car club and get manpower and help.

Autocross testing

$20 per day per driver

SCCA or Porsche Club or BMW – may get waiver of fees for some events.

Track day testing

Very expensive – need a sponsor

Possibly Ferrari of Houston so that we can go to the track when they test their cars

Publicity

Magazine/Newspaper coverage

• Thresher
• Rice News
• Sallyport
• SCCA local magazine since I am a member and good friends with Editor.
• Houston Chronicle
• Get help from press office
• Depending on the car(s) contact the owner club magazine.

TV

Local TV coverage

• I have contacts at each of the local news stations.
• This would help the dealer with their donation.

Web/cell

Contact wireless company

• Need cell service.
• Also need web up-link

Lap-tops

2 (1 for each car). Contact HP through their University relations.

For writing log and down-loading pictures. Also digital camera. They can be then used by the Club, other Rice clubs, or Mudd after the event.

Accommodation

Need place to sleep – shower for each night

Contact local University/College and use dorm rooms.

Crew clothes

• Donation of items + printing.
• Suggest we sell them as well to raise $.

• T-shirts or ‘golf’ shirts.
• Would give “team” an identity.
• Sponsors names on shirts.

Storage for car

Donate space

I have a lift in my garage for working on the cars.

Insurance

Donation or short term $1000

• Each driver must be insured.
• Your normal insurance should be OK.
• Need to check liability.

Music

Donation from in-car store

• Need MP3 since this saves space.
• CD w. changer at worse.

Maps

AAA or donation from in-car store

• GPS would be better than maps
• If not will need detailed maps. AAA

Safety

Make or donations

• Remove all surplus equipment and trim
• Possibly put in a roll cage.
• Fire system (donation)
• Electrical cut-off switch
• Fuel lines replace and re-route.

Alignment

Donation from local shop

After delivery and prior to event.

Tax

Will need to raise $

• Need state tax and inspection.
• Are cars tax exempt if Rice owned?

Web site

Do ourselves

• Need to show how things are going
• Have to have links for sponsors
• Need a way for sponsors to contact us.